Roadfolio Pro vs Elite
Roadfolio has three tiers: Free, Pro ($29.99/mo or $299/yr), and Elite ($49.99/mo or $479/yr). Free gets you running. Pro adds the AI voice assistant. Elite is for businesses that quote, propose, or have help. Here's how to pick.
Quick verdict
- Solo, simple work: start Free
- Solo, want hands-free AI: Pro
- Quotes/proposals or team: Elite
Free tier
What you get:
- Automatic mileage tracking
- Basic invoicing (limited send volume)
- Expense tracking with receipt photos
- Up to 25 clients
- Mobile and web access
Best for: hobbyists, side hustlers under $1k/mo revenue, or anyone wanting to try the app risk-free.
Pro: $29.99/mo or $299/yr
Everything in Free, plus:
- RoadBuddy AI voice assistant (the big one)
- Unlimited invoices
- Unlimited clients
- Recurring invoices and subscriptions
- Auto-reminders for overdue invoices
- Branded invoices with custom logo and colors
- Job/project tracking
- Time tracking
- Advanced reporting (P&L, tax estimates, profitability by client)
- Multiple businesses in one account
- Priority support
Best for: working pros billing $2k-$20k/mo. The voice assistant alone saves enough time to pay for it.
Elite: $49.99/mo or $479/yr
Everything in Pro, plus:
- Quotes and proposals with e-signature
- Quote-to-invoice conversion
- Pricing recommendations based on your historical data
- Job costing and profitability analysis
- Team access (subcontractors or admin help)
- Custom invoice fields (PO numbers, project codes)
- Bulk operations (mass invoice, mass reminder)
- Advanced integrations (QuickBooks export, Zapier)
- Phone support
- Early access to new features
Best for: businesses where you need to win bids (proposals/quotes), have a spouse or admin helping, or want job costing.
Side-by-side
| Feature | Free | Pro | Elite |
|---|---|---|---|
| Mileage tracking | ✓ | ✓ | ✓ |
| Expenses | ✓ | ✓ | ✓ |
| Invoices | Limited | Unlimited | Unlimited |
| Clients | 25 | Unlimited | Unlimited |
| RoadBuddy AI voice | - | ✓ | ✓ |
| Auto reminders | - | ✓ | ✓ |
| Recurring invoices | - | ✓ | ✓ |
| Time tracking | - | ✓ | ✓ |
| Multiple businesses | - | ✓ | ✓ |
| Quotes & proposals | - | - | ✓ |
| Pricing recommendations | - | - | ✓ |
| Job costing | - | - | ✓ |
| Team access | - | - | ✓ |
| QuickBooks export | - | - | ✓ |
| Phone support | - | - | ✓ |
How to pick
Stay on Free if
- You bill under 5 invoices a month
- You just want mileage tracking for taxes
- You're trying it before committing
Pick Pro if
- You work full-time or near full-time on this business
- You drive a lot and want hands-free mileage and expense logging
- You send 5+ invoices a month
- You serve repeat clients (recurring invoices pay for the plan in 1 month)
Pick Elite if
- Your sales process involves quotes or proposals
- You have a spouse or part-time admin who needs to see/help
- You want pricing intelligence (what should I charge?)
- You want job costing (which jobs/clients are actually profitable?)
- Your accountant uses QuickBooks and wants exports
The ROI math
Pro is $29.99/mo. If RoadBuddy + auto reminders + recurring invoices save you 4 hours a month at $50/hour, that's $200 in time saved. Plus faster pay (1-2 weeks earlier means real cash flow benefit).
Elite is $49.99/mo. If proposals win you one extra job a month, the plan paid for itself a hundred times over.
Can I switch?
Yes. Upgrade or downgrade anytime. Annual billing locks in a discount.
Money back?
14-day money back on annual plans, no questions.
5 things to do this week
- Sign up Free at roadfolio.net.
- Use it for a week.
- Try Pro for 14 days (the trial). Try RoadBuddy.
- If you do quoting, also try Elite.
- Pick what fits at month-end. Annual saves $60.
Not sure which plan?
Email Isaac with what kind of work you do. I'll tell you straight which one fits.