GPS mileage tracking, invoicing, expense management, client organization, and an AI voice assistant. Built for contractors, freelancers, and side hustlers who'd rather work than wrangle a dozen apps.
RoadFolio is built for the people who hate paperwork but love getting paid. If you fit any of these, you're our person.
Mileage, invoices, expenses, quotes, and clients in the same place, instead of scattered across a stack of single-purpose apps.
GPS logs every business mile in the background. IRS-compliant trip records ready for tax season. Just drive.
Send a professional invoice right from your phone. Accept payments inside the app. Track who paid and who didn't.
Build a quote on the spot and turn it into an invoice with one tap once the client says yes.
Snap a photo of any receipt. RoadFolio reads it and files it automatically.
Everyone you work with, every job you've done, every conversation logged. Searchable in one place.
Schedule jobs, send reminders, and never double-book a client again.
See income, expenses, miles, and outstanding invoices at a glance. Export anything for your accountant.
"Hey RoadBuddy, start a trip to Acme Inc." Hands-free, while you're driving, eating, or fixing a faucet.
Run a real estate business on weekdays and handyman jobs on weekends? Keep them separate with clean reporting for each.
All tiers include unlimited mileage tracking. Pro and Elite add AI-powered tools and bigger limits.
The paperwork problem is the same whatever the trade. You are in the vehicle all day, the receipts pile up in the door pocket, and the mileage log only gets written when someone asks for it.
Multiple job sites in a day, materials runs, and quotes that need turning into invoices before you forget. Track the driving automatically and bill from the same app you logged the job in.
Showings, open houses and client meetings across a wide area. The mileage on a busy week is substantial and it is the deduction most often under claimed because nobody logs a showing at the time.
Very high mileage and very thin margins, which makes the deduction the difference between a good year and a bad one. Automatic tracking captures trips a manual log would never keep up with.
Fewer trips, but invoicing and chasing payment is the part that eats evenings. One app for the driving, the invoice and the record of what was paid.
Cleaners, groomers, therapists, tutors, anyone whose business happens at the customer's address. Scheduling, driving and billing all belong together, which is exactly what this is.
Keeping two sets of books separate is genuinely painful in most apps. RoadFolio handles multiple businesses in one account, which is unusual at this price.
The IRS business mileage rate for 2026 is 72.5 cents per mile until 30 June and 76 cents from 1 July. Ten thousand business miles at the second half rate is a deduction of 7,600 dollars. For anyone driving between jobs daily, this is usually the largest single deduction on the return.
The catch is that the IRS wants a contemporaneous record, meaning one created at or near the time of the trip. Every trip needs the date, where you started, where you went, why, and the distance. A log rebuilt in April from calendar entries and fuel receipts is exactly what an auditor is trained to spot, and it puts every entry in doubt, including the genuine ones.
That is the actual reason automatic tracking matters. Not convenience. The failure mode of every manual system is forgetting, and a log with gaps is a log that does not hold up.
General information, not tax advice. Rates and rules change. Check with an accountant about your own situation.
RoadFolio is an all-in-one business app for small business owners, contractors, freelancers, and self-employed professionals. It combines GPS mileage tracking, invoicing, expense management, client organization, and the RoadBuddy AI voice assistant in one tool.
Yes. The Free tier includes everything most people need to get started: automatic GPS mileage tracking, basic invoicing, expense logging, and a client list. Pro and Elite unlock the AI tools and bigger workflows.
Real estate agents, mobile mechanics, photographers, handymen, delivery drivers, rideshare drivers (Uber, Lyft, DoorDash), freelancers, and anyone running a side hustle or small contracting business.
Yes. RoadFolio uses GPS to log your business mileage in the background. Trips are recorded with the start, end, distance, and route, all formatted for IRS-compliant tax deductions.
iOS (iPhone, iPad, and Mac with Apple Silicon) and Android. The iOS version requires iOS 15.0 or later.
RoadBuddy is the built-in AI voice assistant. Tell it to start a trip, create an invoice, log an expense, or schedule an appointment using natural voice commands while you're on the road.
Yes. Run a real estate business on weekdays and a handyman business on weekends? RoadFolio keeps them separate with clean reporting for each.
MileIQ does mileage only. QuickBooks is built for established businesses with accountants. RoadFolio is the in-between: a single app that handles mileage, invoicing, expenses, and clients without the steep learning curve or the price tag.
Free to download. Set up in under five minutes. Built by Isaac Farris of ITF Business, Watsonville, CA.